All requirements regarding equipment should be requested directly to the NGO Liaison Unit.

Most conference rooms are equipped with a computer, screen, beamer, microphones and free Wifi. Certain rooms are equipped with a 10-meter roaming microphone. Upon request and subject to availability, nameplates for the panelists, pinboards, flipcharts (no paper) and extra tables can be provided (to be requested at least seven days prior to the meeting).

If you organize a hybrid meeting, there are a few decisions you have to take as an organizer:

• Which platform and format is best suited to your event? 
• How will you attribute the different roles of host, co-host, panelists and attendees?
• Who will take care of the chat, a poll, of sharing documents on screen or playing video messages?
• Will the event be recorded? Are you planning a webcast or a streaming to social media?

When you inform your speakers and meeting participants about accessing the platform, you should also encourage them to use the right setup and test connectivity.