Tag: Event
All questions with this tag
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Please see the following information on event venues inside the Palais: https://ask.unog.ch/events/faq/178198
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To obtain information about the meetings which will be held at the Palais des Nations, have a look at our meetings and events calendar.
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- Consult OHCHR’s Handbook for Civil Society - a guide on how the various UN human rights mechanisms work and how to engage with them.
- Visit the webpage of OHCHR Civil Society Section.
- Register in Indico, OHCHR events platform.
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1. Consult OHCHR’s Handbook for Civil Society- a guide on how the various UN human rights mechanisms work and how to engage with them.
2. Visit the webpage of OHCHR Civil Society Section
3. Register in Indico: https://reg.unog.ch/category/800/?flatlist.
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To organize an event with the Cultural Activities Programme: All proposals need to come from either a Permanent Mission or an International Organization. The Cultural Activities Committee (CAC) reviews and approves all new proposals at least three months prior to the actual event to allow enough time for the organization. Events in the frameworks of Cultural Activities have to be artistic in nature (e.g. paintings, concerts, artistic photography, etc.).
All proposals have to be in line with UN values, shall not single out any Member States and shall not be too graphic. Venues can be pre-reserved on a first-come, first-served basis and will be confirmed once the CAC has approved the project. In case a project does not fit into the frameworks of Cultural Activities, it could be organized as a Side Event to a meeting or conference at the United Nations Office at Geneva (UNOG).
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The Library is located inside the United Nations compound in Geneva, in Building B of the Palais des Nations.
Getting to the Palais des Nations:
Entry for visitors is possible at Peace Gate and the Pregny Pavilion bis from 8 a.m. to 4:45 p.m. after passing through security screening.
Public transport: Transports Publics Genevois
Palais des Nations transit stops are Appia and Nations.
Access from Cornavin railway station:- Bus lines : 8, 20, 60 (“Appia” stop), then a 5 minutes' walk to the Pregny Gate (Pass & ID accreditation services), or directly to the Peace Gate
- Bus 5 or tramway 15 (“Nations” stop)
Access from Cointrin airport:
- Bus lines: 5 (“Nations” stop)
Other bus lines with stop at “Nations”:
- Bus lines 11 and 22.
Reminder for all external attendees: If you are not in possession of a UN badge, you should register to the event of your choice on indico.un.org, and bring a valid ID on the day of the event to the UN visitors entrance, the Peace Gate.
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To visit an ongoing exhibition, please follow the normal procedures either registering through the e-mail address or the link provided on the flyer for the event. You can also visit our website for an overview of upcoming events and register directly there.
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Once your online designation in the iCSO database has been approved under “Geneva”, it is considered that you are duly accredited to the United Nations Office at Geneva (UNOG).
UNOG supports the UN global efforts to promote, expand and strengthen the role of NGOs, particularly those in consultative status with the Economic and Social Council (ECOSOC), a status that enables NGOs to engage in multiple ways with the UN, including by:
• designating official NGO representatives to be accredited at UNOG and thereby receive a UNOG annual or temporary grounds pass;
• taking part in meetings/events, international conferences, and other activities of the UN, while having the possibility to make written and/or oral statements at such events;
• organizing stand-alone meetings or side events and having opportunities to network and explore possible partnerships and joint ventures with various stakeholders;
• having access to the Center for NGOs, the Library, and UNOG press documentation;
• receiving monthly newsletters with useful information on how to engage with UN Geneva.
Learn more about civil society at United Nations Office at Geneva
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Yes. All requests are subject to the official agreement of the administration and the security services. The catering services must be provided by the official UN Geneva caterer.
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In general, the printing, design and layout, web and multimedia services are provided to international organizations based in Geneva; international organizations based in other duty stations may also request such services from UN Geneva.
Conference organizers and diplomatic missions based in Geneva can also request such service as part of the whole package of conference services. They can contact the Design and Printing Section of UN Geneva at genevapublishing@un.org.
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Press conferences organized in the press room by UN entities are filmed by UNTV, and the footage is made available on https://www.unognewsroom.org.
For any other specific needs, the Design and Printing Section provides photo and filming services to its clients. This includes photo and video shooting, photo and video editing, as well as captioning and animations. However, the Section does not provide filming or streaming of entire conferences.
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The steps to open an account are explained on the dedicated Indico.UN help page. Once you have created your account, please contact the Indico.UN team which will assign a role (category manager or conference manager) to you.
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Participants can test their connection one hour before the meeting starts. The focus is on speakers during a session, i. e. anyone who is known to take the floor. For the morning session from 10 a.m. to 1 p.m. testing starts at 9 am. For the afternoon session from 3 to 6 p.m., testing starts at 2 p.m. Speakers who will intervene only in the afternoon session should test from 2 p.m. onwards.
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No. According to UN Geneva rules regarding the organization of functions the official caterer is the sole entity authorized to provide catering services for reasons of food safety and access to the premises among others.
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Only representatives of NGOs in consultative status with ECOSOC can be accredited with the United Nations Office at Geneva (UNOG). Accreditation needs to be renewed every year. To learn more about consultative status with ECOSOC, please consult the following website. To learn more about NGO accreditation at UNOG, please visit our web page at this link.
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UN Geneva provides services such as the development of microsites, display of interactive information on TV screens, photography, videography, drone footage, and 3D printing of established 3D modules, etc. The microsites are usually developed to promote important publications of clients.
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No, this is not possible. According to UN Geneva rules regarding the organization of functions, NOG official caterer is the sole entity authorized to provide catering services due to food safety and access to the premises, among others.
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Once an NGO is granted consultative status with ECOSOC, its representatives can be accredited with UNOG and receive annual or temporary grounds passes to enter the Palais des Nations. You will need to follow the three steps described below to receive UNOG annual or temporary grounds passes for the ongoing year:
- The President/Chief Executive Officer (CEO) or Chief Administrative Officer (CAO) of your NGO should be registered in the iCSO database at United Nations Civil Society Participation (iCSO);
- Other possible annual representatives of your NGO should be registered in the iCSO database;
- A designation letter should be sent to the NGO Liaison Unit at UNOG by email at unog.ngo@un.org. Please consult the user guide and template designation letter. Once the above steps have been completed and the required documents have been sent to the NGO Liaison Unit via email (unog.no@un.org), the requests will be processed within 3 business days or more during peak periods.
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The Information Service sends out official press conference announcements and notes to correspondents regarding UN events and activities to journalists accredited to the United Nations in Geneva.
UN agencies and Member States must send their own press materials to the media.
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Yes. Culinary specialties can complete the cocktail offers with the agreement of the UN Geneva caterer. Such exceptions will be granted on the basis of compliance by the requester with the food hygiene and food safety rules concerning the culinary preparation, the transport and the storage of these specialties.
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Yes. Culinary specialties can complete the cocktail offers with the agreement of the UN Geneva caterer. Such exceptions will be granted on the basis of compliance by the requester with the food hygiene and food safety rules concerning the culinary preparation, the transport and the storage of these specialties.
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No. According to UN Geneva rules regarding the organization of functions the official caterer is the sole entity authorized to provide catering services for reasons of food safety and access to the premises among others. In the case of functions organized in connection with events of a cultural nature (exhibition openings, concerts, etc.) permanent missions or authorized entities wishing to serve culinary specialties not available from the UN Geneva caterer may be authorized to make use of their own catering staff subject to approval by Administration. In no case may they engage a private catering company.
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Flip charts can be requested through gMeets at the moment of submitting the meeting room request. Conference organizers can also contact the service in charge directly, for example to find out if sufficient numbers of flip charts are available: unog-nameplates.conferencerequest@un.org.
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No, this is not possible. According to UN Geneva rules regarding the organization of functions, UNOG official caterer is the sole entity authorized to provide catering services due to food safety and access to the premises, among others. In the case of functions organized in connection with events of a cultural nature (exhibition openings, concerts, etc.), Permanent Missions or authorized entities wishing to serve culinary specialties not available from the UN Geneva caterer may be authorized to make use of their own catering staff, subject to approval by Administration. Under no circumstances may they hire a private catering company.
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Please refer to the annual accreditation procedure available here.
Every year, an NGO can designate up to seven representatives to obtain UNOG annual grounds passes (valid until 31 December).
An NGO can have:
- One (1) designation as “President/ Chief Executive Officer” (Head of the NGO);
- One (1) designation as “Chief Administrative Officer” (Second Head of the NGO who can act on behalf of the President/CEO);
- One (1) designation as “Main representative” (who can act on behalf of the President/CEO and CAO, with limited or without accrediting rights);
- Maximum four (4) designations with the representative type as “Additional representative”. NGOs need to attribute these designations to their representatives who might have different functional titles within the NGO (e.g. an NGO’s Executive Director could be designated as “Chief Administrative Officer”, or an NGO’s Project Officer could be designated as “Additional representative”).
When communicating with the NGO Liaison Unit, NGO representatives are invited to refer themselves to the four representative types recognized by the UN mentioned above and as designated in the iCSO database.
It is compulsory to designate the President/CEO or the Chief Administrative Officer at the beginning of each year. There can only be one President and one Chief Administrative Officer for all three duty stations (New York, Geneva and Vienna). Main and additional representatives may vary from one duty station to another.
In line with the procedure at the UN Headquarters in New York, at UNOG, NGOs may also request up to a total of 9 temporary Grounds passes at UNOG in any given year. The temporary Grounds passes are for a maximum of 3 months at a time.
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- Visit the UN Geneva meetings and events page on the website
- Consult the Indico calendar of meetings. It is searchable by day, week or month. Click on the title of the event to see if it is public or private. Public events can be attended by NGOs. For private meetings, please check with the meeting organizer.
- Sign up for the mailing lists from the Office of the High Commissioner for Human Rights, UNCTAD, etc.
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Media outlets with press accreditation can broadcast live from the Palais des Nations using their own equipment. For large news events, broadcasters can connect their equipment to a UNTV live feed. No live standups are allowed during press conferences and stakeouts or in meeting areas while the event is still in progress. No recording or live transmission is allowed in areas reserved for coffee breaks or food service.
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The Indico.UN team provides an online step-by-step guide for participant registration. Please share the link to the guide with your participants.
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Please write to ineed-unog-css-flags@un.org to request a flag for a meeting.
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With a valid UNOG grounds pass, you are entitled to participate in any public UN Conference at the Palais des Nations. However, we recommend that you check for any additional registration requirements with the secretariat organizing the meeting you are interested in. We also advise you to consult Indico, the UN registration platform for meetings in Geneva, where you will find detailed information about the event you are interested in.
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Yes, we do share a presentation explaining how the system works and what functionalities it has. We can also give interested entities a demonstration of the system. Please get in touch with us.
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Please liaise with the Central Support Services/Facility Management Section, Mr. Etienne Martinet (phone: Tel.: +41 22 917 2997, email: etienne.martinet@un.org).
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Member States or UN entities can bring their own photographer or videographer to document their press conference or participation in an official UN event or conference. The official videographer and photographer must be accredited as part of the official delegation, or organizers of the event, and not as press, as they are not media representatives.
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No. The Information Service only provides the list of UN Geneva accredited journalists to the spokespersons of UN entities based in Geneva, in line with guidance on data protection.
Member States or NGOs that would like to send out press materials to journalists accredited at the Palais des Nations can reach out to the Association of United Nations Accredited Correspondents (ACANU), which could potentially share your material with their members. You can reach them at acanu.secretary@acanu.ch.
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If a correction is flagged while a document is still being processed, the information can be included. A new final original file has to be submitted to the Documents Management Section (DMS). If the correction is communicated when the document has already been published, a formal correction by means of a corrigendum or revision will be required.
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In general, interpretation is provided for UN Geneva conferences and meetings in the six UN languages. Please discuss all non-standard requests for interpretation with your counterpart at the Meetings Management Section when first reserving the meeting room.